Our CSV and Excel file guide - importing prospects

If you wish to upload the database from a file, you can do it using a  .csv, .xls or .xlsx extension. 

CSV stands for Comma-separated value. CSV file format uses a comma as a field separator and a new line as a new data record. Woodpecker uses CSV files to import and export the data. You can export your sheet to a CSV file from any web or desktop sheet editor. 

How to create CSV or Excel (XLSX, XLS) file?

1. Prepare your spreadsheet

You can use Google Sheets, Excel or Libre Office, for example. Woodpecker considers an email address as a unique contact ID, please include a single email address per row and one data entry per cell. Here are some of Woodpecker fields which you can find in the App: First Name, Country, City, Phone, Company, Email (required), Title, Last Name, Website, and snippets.

2. Download your sheet as CSV, XLSX or XLS file

In Google Sheets, click File → Download as → Microsoft Excel (.xlsx) or Comma-separated values.

An example of the exported CSV file:

How to import a file to Woodpecker

1. Open your campaign, click  "Add prospects" → "Import".

When your CSV, XLS or XLSX file is ready, you can import it to Woodpecker. You can add your contacts to the Prospects database or straight to your campaign. When adding prospects to the campaign, don't switch to the Prospects database!

If you're editing a campaign, scroll down to the PROSPECTS. 

• Click to expand the section.
• Click 'Add prospects' → and select 'Import'.

2. Next, click "BROWSE", select your file and hit the button "UPLOAD AND IMPORT".

3. Map Woodpecker fields to those in your spreadsheet. 

• Any unmapped fields won't be imported. 
• If the first row contains column headers, check “Ignore the first row when importing”, right below. 
• When this is done, don't forget to click “IMPORT”.

4. Click ' ADD' to finish importing your file.

Check our help Adding prospects to Woodpecker to learn more.