Error while sending a campaign

Campaign errors are here to alarm you every time something’s not right with your email account and campaigns are not being sent.

IN THIS ARTICLE

How it works
Authentication failed
Email provider banned the account
You’ve reached your provider’s sending limit
Check your content – spam detected
Web authorization needed
Your provider limited your account
IMAP authentication failed
Couldn't connect to host
Token refresh
Other errors
Troubleshooting

How it works

When you are in the campaign list tab occasionally you might see something like this: 

Campaign error means that Woodpecker came across an issue when trying to connect with your mailbox. During that time the sending is paused. The first thing to do in such a case is checking whether the email account is connected to Woodpecker at all. It might have disconnected due to password change or, for example, wrong refresh token, etc. Reconnecting your mailbox again might solve some of the issues. 

To reconnect your email:
  1. Go to 'Settings'.
  2. Open 'Email accounts' tab. 
  3. Select the disconnected mailbox, marked in red.
  4. Click 'Reconnect email' link. Make sure you use correct data.
  5. In case you're logged in to more than one email accounts, select the accounts you'd like to reconnect.

In some cases, however, reconnection might not work. For instance, when your account gets blocked due to suspicious sending activity or reaching your provider's sending limits. When this happens, Woodpecker pauses sending for some time, even up to 24 hours. Read on to learn more about the errors that you can find in Woodpecker, and how to fix them.

Deleting email account

Mind you, don't remove your disconnected mailbox from Woodpecker unless you don't want to use it anymore. Deleting your email account will result in disconnecting IMAP, thus losing the data you have accumulated in Woodpecker Inbox. If you delete your mailbox from Woodpecker accidentally, don't worry, your replies are safely stored and accessible through your email provider's inbox.

Campaign errors

Authentication failed

We couldn't authenticate your email account. This is quite common, but not obvious. It might mean that you simply changed your email password and forgot to update it in Woodpecker, but it might also mean that your account has been blocked for other reasons. If it is not a problem with credentials – you are sure that your login, password, and IMAP, as well as SMTP data, are correct, then it would be best to contact your email provider. Before you do so, however, go to 'Settings' → 'Email accounts' and reconnect your email.

Email provider banned the account

Your email account is suspended due to deliverability issues. For example, you may be sending content considered as spammy, that is: 

  • containing spam-words, 
  • heavily HTML-coded,
  • full of links. 

Keep in mind that your signature is also checked by anti-spam filters. Another reason may be that you haven't warmed up your newly set up email account or domain yet. In case the email provider blocks your account, Woodpecker pauses the sending from that mailbox for 10 to 24 hours. Contact your email provider to fix this issue. 

In the meantime, though, we suggest learning about good deliverability practices. Deliverability know-how will help you to avoid having your account blocked in the future. Examine your campaigns for spam trigger words, such as promotion, best deal, free. Check your statistics. Is the percentage of bounced messages high? If so, you may want to conduct a domain reputation recovery process.

Learn more about Deliverability. Also, find out how to make your emails hit the inbox – read the guide.

You’ve reached your provider’s sending limit

Campaign sent from your email address is temporarily stopped. There are 3 main reasons why it might have happened.

  • You've reached your email provider's sending limit that means that you have reached an hourly or a daily limit of the number of emails that are your provider allows to be sent from one address in a given period. For example, Gmail allows users to send no more than 500 emails daily from one email address, 20 emails per 1 hour. Here you can find a summary of limits set by various providers. 

    Please review your delivery time and sending settings and adjust them according to your email provider's limits. In case you're sending multiple campaigns at the same time, you may want to prioritize one of them or slow down the sending. If you're not sure about the limits, it is always best to contact your provider directly to address this issue. In this case, we pause sending campaigns from the account in question for 4 to 24 hours. 
  • You have received a lot of bounced messages. Bounce – a rejected message that couldn't be delivered and is returned to the sender. In most cases, it contains information from the mail server, saying why the email could not reach its recipient. For example, your prospect's email address can be unreachable or your messages were marked as High probability of SPAM., either because that account doesn't exist anymore, or because the mailbox is full. Bear in mind that the more bounced messages you receive, the higher the chance of getting on the blacklists and having your account blocked. As the anti-spam filters grow suspicious. Check your campaigns for spam trigger words and remove them.
  • You're experiencing deliverability issues due to the spammy content of your campaigns. With time, your messages As the number of Check your content for spam words, remove heavy HTML, as well as links and images. Rewrite your campaign, especially the subject line, and add some extra snippets.  

In this case, we pause sending campaigns from the account in question for 4 to 24 hours. 

Check your content – spam detected

Campaign sent from your email is stopped due to spam alert. Your SMTP server's filter found something it considers suspicious in your message's content. It might be a good idea to check the content of your emails using, for example, mail-tester.com to learn what part of it might be treated as suspicious by various anti-SPAM mechanisms.

In this case, we pause sending campaigns from the account in question for 24 hours. Check your email content for spam. 

Web authorization needed

This means that Woodpecker cannot access your mailbox. You need to authorize your email account. Check the accuracy of your data, making sure that login, password and the IMAP/SMTP servers are correct. Afterward, go to 'Settings' → 'Email accounts' and try to reconnect your mailbox. If the issue persists, contact your Administrator or our Support Team.

Your provider limited your account

Campaign sent from your email is temporarily stopped because your email provider limited your account. Similarly to the issue that we mentioned earlier, the error You’ve reached your provider’s sending limit, the error reminds you that you have reached or exceeded your sending limit set by the email provider or you're experiencing deliverability issues. Here is the list of limits set by the various providers. In this case, we pause sending campaigns from the account in question for 4 to 24 hours. 

Here's what to do to fix the issue:

  1. Check your provider’s daily emails limit.
  2. Check the number of bounced emails in this campaign. If it’s too high, check the quality of your prospects’ list or upload a new one.
  3. Check the contents of your emails in services like mail-tester.com or Email On Acid to learn what part of it might be treated as suspicious by various anti-SPAM mechanisms.
  4. Ask your email provider why your messages are being blocked.
  5. Change email copy and use personalized subject line and content.

IMAP authentication failed

Your Internet Message Access Protocol has been disconnected from Woodpecker. This means that we cannot access your inbox to collect replies from your prospects. It's important to have your mailbox connected all the time so Woodpecker doesn't miss any incoming message. Why? When your prospect responds, Woodpecker stops the email sequence for that particular contact. If the reply isn't detected, Woodpecker cannot mark your prospect with the correct status. Consequently, the email sequence isn't stopped. As a result, your prospect may receive the next email in the cadence, which can cause confusion.

To fix this issue, first, go to your mailbox and check the IMAP connection. Secondly, make sure it is not a problem with your username and password. Then go to ' Settings' → 'Email accounts' and try to reconnect your mailbox. Read more »

Couldn't connect to host

We couldn't connect with your email account. There has been some problem with the SMTP connection. This might be temporary. We recommend checking credentials (login, password, IMAP/SMTP servers) reconnecting your account again if necessary. Check your connection 'Settings' → 'Email accounts'. If you keep getting this for a long time you might need to contact your email provider. 

Token refresh

We couldn't authenticate your email account due to the issue with Token. Refresh Token is an authentication mechanism used to safely connect your email account to Woodpecker. It allows Woodpecker access to your mailbox. Sometimes, when the Token expires, its authorization and the link breaks so the reconnection is needed. While your account is disconnected, the sending is paused and replies cannot be checked. 

To reconnect your email address open ' Settings' → 'Email accounts' and click → 'Reconnect email'. Read more »

Other errors that you might see are in Woodpecker:

Email blocked due to SPAM problems
Outgoing quota is exceeded
Error: Sender address blocked
Error: TLS not available
Can't send command to SMTP
Error: Service unavailable
Too many emails per hour
Error: Mailbox full
SMTP connection error
Error: STARTTLS not supported
Error: Mailbox suspended
Error: Suspicious content

Email blocked due to SPAM problems

This means that sending your emails was blocked by anti-SPAM filters of your email provider. This does not necessarily mean that there is something wrong with your emails, as anti-SPAM filters tend to be rigorous nowadays.

In this case, we pause sending campaigns from the account in question for 10 to 24 hours.

The best solution would be to contact your email provider and ask why your messages are being blocked. It might also be a good idea to check the contents of your emails in services like mail-tester.com or Email On Acid to learn what part of it might be treated as suspicious by various anti-SPAM mechanisms.

Outgoing quota is exceeded

This means that you have reached an hourly or a daily limit of the number of emails your provider allows to be sent from one address in a given period. For example, Gmail allows users to send no more than 500 emails daily from one email address.

Here you might find a summary of limits set by various providers, but it is not complete. It is always best to contact your provider directly to address this issue.

In this case, we pause sending campaigns from the account in question for 4 to 24 hours.

Error: Sender address blocked

This means that your provider has blocked your address for some reason. Contact them to resolve this issue.

Error: TLS not available

This means that we could not connect your email account. It is best if you try to connect it again.

Can't send command to SMTP

There has been some problem with the Simple Mail Transfer Protocol – SMTP – for connection. This might be temporary. If you keep getting this for a long time try reconnecting your email account. If this does not help you might need to contact your email provider.

Too many emails per hour

This means that you are sending emails too frequently, and thus reaching the limits set by your provider. Sending from this account gets paused for 120 minutes. Please review your delivery time and sending interval settings. In this case, we pause sending campaigns from the account in question for 2 hours.

Error: Mailbox full

This means that the mailbox connected to Woodpecker is full. Some services will not allow outgoing messages in this situation as well. Please make some space on your mailbox e.g. by deleting redundant messages.

 In this case, we pause sending campaigns from the account in question for 24 hours.

SMTP connection error

There has been some problem with the SMTP connection. This might be temporary. If you keep getting this for a long time try reconnecting your email account. If this does not help you might need to contact your email provider.

Error: STARTTLS not supported

Please contact your email admin. It might be that a secure connection is not available on the port that is used to connect to Woodpecker.

Error: Mailbox suspended

Your email account has been suspended. Please contact your email provider.

Error: Suspicious content

Your SMTP server's filter found something it considers suspicious in your message content. It might be a good idea to check the contents of your emails in services like mail-tester.com or Email On Acid to learn what part of it might be treated as suspicious by various anti-SPAM mechanisms.

In this case, we pause sending campaigns from the account in question for 24 hours.

Troubleshooting

Woodpecker may connect your email address conditionally. Check what that means and how to fix this issue in our article.
In case of any other connection issues, have a look at our article I can't connect my mailbox.

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